DEAR VENDOR:
Thank you for your interest in participating as a vendor in the 5th Annual Annual Boston Art & Music Soul (BAMS) Festival. Named in 2019 as the "Best Music Festival" by Boston Magazine, BAMS Festival will be held on Friday, June 23 and Saturday, June 24, 2023 inside the historic Franklin Park Playstead Field. Since our debut in 2018, we have brought together 20,000+ attendees, presented 75+ recording, performing, and visual artists; and have supported 60+ small minority-owned businesses and nonprofit organizations.
We are excited to welcome Black and Latino-owned small businesses to apply for our 2023 Festival.
2023 Festival Highlights:
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Two days with music stages that feature local, and national music artists.
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Friday night concert: 4:00 - 9:00pm EST
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Saturday all day festival: 12noon - 9:00pm EST
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“Rep Your City” Live Art + Graffiti Exhibition - an interactive live art activation that features New England-based emerging and seasoned painters/graffiti writers who create social-justice themed murals.
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“BeatFeet Dance Zone” - interactive workshops where attendees can learn both traditional and contemporary African and Afro-centric dance styles from local choreographers.
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Food Truck Zone - a curated selection of ethnic cuisines representative of the people, neighborhoods and culture that amplify Greater Boston.
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Vendor Village – A showcase of artists, craft makers, creative entrepreneurs and small businesses who will promote and sell their diverse products and services.
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Kids Zone (NEW!) - a curated active play area featuring face painting, outdoor games, and arts & crafts.
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Grapes & Hops (NEW!) - Beer and wine gardens featuring the best selections from Black and Latino-owned craft breweries and wine makers.
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Why should you participate?
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You and your business become part of this growing festival tradition that celebrates the black communities, elevates local businesses and amplifies emerging and national talent.
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Access to a diverse cross section of an estimated 15,000+ attendees from New England.
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Opportunity to generate revenue and promote your products/services to a viable market.
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Festival marketing, promotion and social media support.
Fill out the vendor application form below. All vendor applications will be vetted BEFORE vendors are selected and finalized.
For more information or if you have questions, please email us at vendors@bamsfest.org. Vendor applications must be received on or before March 3, 2023, 5pm EST. Applications received after this deadline will be reviewed for consideration, depending on available space.
2023 RATES
For Non-profits, Small and Large Minority-Owned Businesses
Curated by
Early Bird:
(Saturday only)
Nonprofit*
Small Business
Large Business*
$275
$400
$1,800
Standard:
(Saturday only)
Nonprofit*
Small Business
Large Business*
$300
$450
$2,600
Vendor Inclusions: (1) 10x10ft area/space with (1) 8’ and (1) 6’ table and (2) Chairs. There will be shared back dividers ( ex. pipe and drape and/or hard wall.) All must fit underneath and within the assigned area. No electricity will be provided.
Small business: Up to 5 years in operation; Up to 10 employees; Annual revenue up to $250k
Large Business: More than 5 years in operation; 10-50 employees; Annual revenue between $250k - $5M
Non-profit: A registered 501 c3 charity organization that largely receives donations and grants to support programs that impact Black and Brown communities.
Vendor Market Hours (Saturday only): 12noon - 9pm
Preference is given to Black and Latino, women & veteran owned businesses who apply.
now accepting
applications:
EARLY BIRD
DEADLINE:
2/10/2023, 5pm EST
STANDARD
DEADLINE:
3/3/2023, 5pm EST
2023 RATES
For Chefs, Cooks, Food Trucks & Caterers
Curated by
rates are being updated. Still apply at this time.
now accepting
applications:
EARLY BIRD
DEADLINE:
2/10/2023, 5pm EST
STANDARD
DEADLINE:
3/3/2023, 5pm EST
Vendor Inclusions: Food trucks/caterers - a secured 14ft x 20ft/34ft space and (2) 6ft tables. For Chefs/Caterers - a secure 10ft x 20ft space and (2) 6ft tables. Vendors are allowed up to tree (3) additional tables no larger than 6ft. All must fit underneath and within the assigned area. Electricity /power can be provided at an additional cost for the day.
All food businesses must be approved, vetted and have a valid health permit (and any other necessary, updated licenses and permits) from the City of Boston Inspectional Services Department. if you are from out of state OR from another Massachusetts town, you must still be vetted, approved and have a health permit (and any other necessary, updated licenses and permits) from the City of Boston Inspectional Services Department. No exceptions.
Food chefs and cooks: According to Massachusetts law, you are required to prepare and store your food at a commissary (commercial) kitchen. You will need to provide a signed letter from the commissary stating that they give you permission to use their kitchen. In addition, you must also be approved, vetted, and have a valid health permit (and any other necessary, updated licenses and permits) from the City of Boston Inspectional Services Department. No exceptions.
Not to be sold by any food vendor: Beer or wine
Preference is given to Black and Latino, women & veteran owned businesses who apply.
READ BEFORE YOU PROCEED
TENTS & EQUIPMENT:
Due to liability and insurance requirements, VENDORS are not allowed to bring their own tents. You can however bring your own necessary displays, signs, and other equipment needed to vend at the Boston Art & Music Soul Festival.
VENDOR ASSIGNMENTS:
It is up to the sole discretion of BAMS Fest, Inc to determine and assign the position of where vendors will be placed onsite at the festival grounds. Special requests will not be accepted, unless for health-related reasons.
TAX ID CERTIFICATES:
Tax ID Numbers are required in Massachusetts. All Exhibitors must be in compliance with State & Federal Tax Laws and display Tax ID Certificate in booth. This is required for both in state and out of state vendors. If you do not have a tax id certificate, you can obtain one online in a few minutes at no cost. Click HERE to register with the Massachusetts Department of Revenue.
HEALTH AND LICENSE REQUIREMENTS: FOOD VENDORS ONLY*
If accepted, each vendor will be required to obtain a Boston Board of Health Inspections Temporary Food Service Permit (if you don't already have one). Additionally, you must pass health and fire inspections prior to the event start time on the day of the festival. On the day of the event, if your health and fire inspections do not pass, you will not be refunded.
REFUND POLICY
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To receive a full refund, a vendor email us at vendors@bamsfest.org and must cancel by or before February 28, 2023. No partial refunds will be issued.
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If the event is cancelled by force majeure vendors can opt to receive a partial refund in the amount of 75% of their payment or be given a credit to next year's festival (regardless of rate change)
WEATHER POLICY:
Boston Art & Music Soul Festival is a rain or shine event. By choosing to participate in a rain or shine market, vendors assume all risks associated with adverse weather conditions.
LOCATION OF YOUR BUSINESS:
We encourage all minority/women/veteran/LGBTQ small businesses to apply. If you are applying from out of state or outside of Boston limits, you may need to apply for a temporary permit with the City of Boston.
PROMOTER STATEMENT:
The Boston Art & Music Soul Festival producers, managers and promoters reserve the right to restrict or terminate any vendor’s activity or remove any product, which, in their opinion, is objectionable or inappropriate or is detrimental to the quality of the event as a whole. In the event of any restrictions or evictions, the Boston Art & Music Soul Festival and its affiliates will not be liable for any refund of rental or other expenses. The Boston Art & Music Soul Festival producers, managers and promoters reserves the right to remove, without refund or recourse, any exhibitor who misrepresents himself or his product. In addition, the promoter reserves the right not to select vendors who may not be suitable for the market. The Boston Art & Music Soul Festival reserves the right to amend or add to the applicable rules pertaining to and governing the our Festival at any time during and before the operating season without notice. The interpretation of all the rules by the promoters shall be final.